Many businesses wonder whether they should rent or buy a photocopier for their business, here’s an article to talk about the pros and cons of it.
Upfront Cost
Firstly, if you’re on a budget or you have just started your business, it’s always wise to be renting an entry-level photocopier for the short term. It’s important to keep your costs low for a start and you can always buy an updated version later.
Nature of Business
Secondly, you should consider the amount that you’re going to print along with the print size. Depending on the nature of the business that you are in as businesses such as law firms will need to print high amounts of black-and-white standard A4-sized documents. Consider buying a machine for the long term if you have lots to print.
Some businesses such as graphic design agencies will need to have accurate color prints in larger sizes. These specialized printers could require much more tuning so leasing would be a better choice unless you need to print many colored copies every day.
Features
On top of that, you will also need to consider some of the features that you’ll need. Today’s multi-functional printers will have printing, scanning, and copying functions, and some advanced features such as duplex printing and cloud printing. The more functions a printer has, usually the cost will also be higher so leasing would be a better choice.
Not to mention, new printer models with updated features will be released over time so your new printer will eventually become old and you’ll need to purchase a new one. Renting will allow you to upgrade once your contract expires, but you should also consider if those newer features will be useful for you to upgrade.
Maintenance
You should also consider maintenance and repairs which are often overlooked by most businesses. Eventually, your printer will wear out, and having owned a machine means you’ll need to maintain the machine by yourself.
Leasing would still be a better choice unless you have the capability to maintain your machine.
Conclusion
In conclusion, whether you should rent or buy a photocopier depends on the business that you’re in and your usage. Make it easy by contacting us about your situation and we will recommend you the best printer for purchase or rent.
Many businesses wonder whether they should rent or buy a photocopier for their business, here’s an article to talk about the pros and cons of it.
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